The rights and obligations of the IPMP-YC Executive Board include:
- Performing executive functions in IPMP-YC and working in the best interest of the IPMP-YC according to the IPMP-YC annual plan
- Implementing the Rules of Conduct on jobs and work, as well as IPMP-YC annual work plans
- Taking care of the execution of the IPMP-YC annual work plan
- Taking care of IPMP-YC property
- Coordinating all activities within the areas for which each member of the Executive Board is in charge (PR and Marketing, Finance and Partnerships, Training and Events, Membership and International cooperation)
- Monitoring and controlling the work of all active members and awarding points for activity, and deciding on the winners for the current year
- Appointing and dismissing committees, project teams and similar bodies as necessary, and assigning tasks
- Representing the interests of IPMP-YC in the IPMP Annual Congress and regularly reporting to IPMP on the work of the IPMP-YC at the IPMP’s Executive Board meetings
- Submitting a written report on the work of IPMP-YC to the IPMP on an annual basis and
- Performing other tasks envisaged by the Rules of Conduct and other general acts of IPMP-YC.
Members of the IPMP-YC Executive Board are required to represent and advise IPMP-YC in all matters, as well as timely and in the best possible way to communicate activities conducted under the IPMP-YC and to report on the work of the IPMP-YC to all stakeholders. One person is appointed the President of the IPMP-YC through congress election. The mandate of the IPMP-YC President lasts for two years and one person may be elected to a maximum of two mandates, but can also, in exceptional cases or violations of the IPMP-YC Rules of Conduct, be dismissed. In that case, the IPMP-YC Vice president steps in until the next elections. The new President is elected within the maximum of two weeks at an emergency meeting of the IPMP-YC Executive Board with a majority votes of remaining members and is approved by the Young Crew Members and the IPMP Executive Board.
Additional obligations of the IPMP-YC President include:
Representing IPMP-YC and its interests in public and caring about a good image of IPMP-YC in front of all stakeholders (media, other associations, companies, educational institutions, other YC)
Launching a debate on certain issues within the scope of the IPMP-YC Executive Board activities and convening meetings of the IPMP-YC Executive Board
Taking care of introducing MA and IPMP-YC members with the work of the IPMP-YC Executive Board and IPMP-YC in general
Proposing the IPMP-YC Vice president, a member of the YC Congress or other unwieldy role of the Executive Board members
Managing and coordinating the work of the IPMP-YC Executive Board, and performing other tasks defined in the area for which the Executive Board member is in charge.
Additional obligations of the IPMP-YC Vice president include:
- In the case of absence of the President replaces him/her in all the work
- Performs other tasks defined in the area for which the member in the function of the Vice president is appointed.
The IPMP-YC Executive Board is responsible to the Shadow Board and the IPMP Executive Board for its work.
Executive Board members are required to personally or virtually attend voting sessions on all important issues for the IPMP-YC. The members of the Executive Board and the Group are not allowed to act independently on matters pertaining to the IPMP-YC, cooperation with the IPMP or IPMP-YC’s at the international level without the majority decision of the IPMP-YC Executive Board.
Regular meetings of the Executive Board are held once a month, and emergency meetings are organized as needed or at the request of any member of the Executive Board, and with the decision of the President.
Prior to the regular meeting, an agenda for the meeting shall be drawn up according to the proposals of all the members of the Executive Board, and the President sends the final version to members at least 24 hours before the meeting. All members of the Executive Board are prepared for the meeting and shall examine the materials before the meeting. During the meeting one of the members of the Executive Board is in charge of logging all relevant information agreed at the meeting and making them available to all members of the Executive Board in real time. In proposing an emergency meeting of the Executive Board, the applicant is required to offer an agenda of the meeting and to clearly define the reasons for its convening.
With a minimum of three years in the IPMP-YC Executive Board and/or exceptional contributions to the development during his/hers work on it, members of the IPMP-YC Executive Board become a part of the honorary IPMP-YC Shadow Board.
The IPMP-YC Shadow Board may consist of a maximum of seven members at one time.
The IPMP-YC Shadow Board:
- Has the right to monitor the work of the IPMP-YC
- Has the right to consult and mentor new members of the Executive Board
- Has a supervisory role on the IPMP-YC and directs the operations of IPMP-YC in their best interests, and in the best interest of the IPMP
- Has the right of convening emergency meetings of the Executive Board in the case of violation of the Statute of the IPMP, MA, the IPMP-YC Rules of Conduct and compromising the vision, mission and values of IPMP-YC
- Confirms new members of the Executive Board and the decisions made at the level of the IPMP-YC Executive Board
- Represents IPMP-YC interests among all stakeholders. Membership in the IPMP-YC Shadow Boards starts by the decision of the original members, and terminates by voluntary resignation.