Executive Functions
The rights and obligations of the WIP Executive Board include:
- Performing executive functions in WIP and working in the best interest of the WIP according to the WIP annual plan
- Implementing the Rules of Conduct on jobs and work, as well as WIP annual work plans
- Taking care of the execution of the WIP annual work plan
- Taking care of WIP property
- Coordinating all activities within the areas for which each member of the Executive Board is in charge (PR and Marketing, Finance and Partnerships, Training and Events, Membership and International cooperation)
- Monitoring and controlling the work of all active members and awarding points for activity, and deciding on the winners for the current year
- Appointing and dismissing committees, project teams and similar bodies as necessary, and assigning tasks
- Representing the interests of WIP in the IPMP Annual Congress and regularly reporting to IPMP on the work of the WIP at the IPMP’s Executive Board meetings
- Submitting a written report on the work of WIP to the IPMP on an annual basis and
- Performing other tasks envisaged by the Rules of Conduct and other general acts of WIP.
Members of the WIP Executive Board are required to represent and advise WIP in all matters, as well as timely and in the best possible way to communicate activities conducted under the WIP and to report on the work of the WIP to all stakeholders. One person is appointed the President of the WIP through congress election. The mandate of the WIP President lasts for two years and one person may be elected to a maximum of two mandates, but can also, in exceptional cases or violations of the WIP Rules of Conduct, be dismissed. In that case, the WIP Vice president steps in until the next elections. The new President is elected within the maximum of two weeks at an emergency meeting of the WIP Executive Board with a majority votes of remaining members and is approved by the Young Crew Members and the IPMP Executive Board.
Additional obligations of the WIP President include:
Representing WIP and its interests in public and caring about a good image of WIP in front of all stakeholders (media, other associations, companies, educational institutions, other YC)
Launching a debate on certain issues within the scope of the WIP Executive Board activities and convening meetings of the WIP Executive Board
Taking care of introducing MA and WIP members with the work of the WIP Executive Board and WIP in general
Proposing the WIP Vice president, a member of the YC Congress or other unwieldy role of the Executive Board members
Managing and coordinating the work of the WIP Executive Board, and performing other tasks defined in the area for which the Executive Board member is in charge.
Additional obligations of the WIP Vice president include:
- In the case of absence of the President replaces him/her in all the work
- Performs other tasks defined in the area for which the member in the function of the Vice president is appointed.
The WIP Executive Board is responsible to the Shadow Board and the IPMP Executive Board for its work.
Executive Board members are required to personally or virtually attend voting sessions on all important issues for the WIP. The members of the Executive Board and the Group are not allowed to act independently on matters pertaining to the WIP, cooperation with the IPMP or WIP’s at the international level without the majority decision of the WIP Executive Board.
Regular meetings of the Executive Board are held once a month, and emergency meetings are organized as needed or at the request of any member of the Executive Board, and with the decision of the President.
Prior to the regular meeting, an agenda for the meeting shall be drawn up according to the proposals of all the members of the Executive Board, and the President sends the final version to members at least 24 hours before the meeting. All members of the Executive Board are prepared for the meeting and shall examine the materials before the meeting. During the meeting one of the members of the Executive Board is in charge of logging all relevant information agreed at the meeting and making them available to all members of the Executive Board in real time. In proposing an emergency meeting of the Executive Board, the applicant is required to offer an agenda of the meeting and to clearly define the reasons for its convening.
Shadow Board
With a minimum of three years in the WIP Executive Board and/or exceptional contributions to the development during his/hers work on it, members of the WIP Executive Board become a part of the honorary WIP Shadow Board.
The WIP Shadow Board may consist of a maximum of seven members at one time.
The WIP Shadow Board:
- Has the right to monitor the work of the WIP
- Has the right to consult and mentor new members of the Executive Board
- Has a supervisory role on the WIP and directs the operations of WIP in their best interests, and in the best interest of the IPMP
- Has the right of convening emergency meetings of the Executive Board in the case of violation of the Statute of the IPMP, MA, the WIP Rules of Conduct and compromising the vision, mission and values of WIP
- Confirms new members of the Executive Board and the decisions made at the level of the WIP Executive Board
- Represents WIP interests among all stakeholders. Membership in the WIP Shadow Boards starts by the decision of the original members, and terminates by voluntary resignation.
